Events Mobile App Privacy Policy

Welcome to the ASA Events Mobile App!  

We are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy outlines how we collect, use, and safeguard your information when you use our mobile application.

At ASA, we understand the importance of privacy, and we are dedicated to maintaining the confidentiality of your personal information. This Privacy Policy explains our practices regarding the collection, use, disclosure, and protection of your information in connection with our mobile app.

By downloading, installing, accessing, or using the ASA Events mobile app, you consent to the terms of this Privacy Policy and agree to our collection, use, and disclosure of your information as described herein. If you do not agree with any aspect of this Privacy Policy, please do not use our mobile app.

We may update this Privacy Policy from time to time to reflect changes in our practices or to comply with legal requirements. We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information.

If you have any questions or concerns about our Privacy Policy or our practices regarding your personal information, please contact us at

What Data do We Collect?

In the ASA Events app, ASA provides/uploads the following attendee Information:

  • First Name
  • Last Name
  • Designations
  • Company
  • Title
  • City
  • State
  • Phone
  • Email
  • Profile Image/Headshot (presenters only)
  • Biography (presenters only)

Within the app, you will have the option to edit this information, or remove yourself from being displayed in the attendee list.

Information the ASA Events App Collects

User Profile Information

The initial information uploaded/provided by the ASA can be accessed by you and you can edit/delete your profile information.

Profile Image/Headshot (presenters only)

For presenters, the initial image is uploaded/provided by ASA. This can be accessed by you and you can edit/delete/upload your profile image (headshot). Attendees may upload their profile image if desired.

User Device Information

When you install the ASA Events app, the mobile app provider, Avodigy, may collect your device information from your mobile device. They collect this information to help us generate app adoption analysis, enhance product performance and monitoring.

Graphics and Images

Users can post graphics and images to their social media if connected to the ASA Events app.  This information is strictly based on user input and can be removed based on request.

Do We Use Cookies?

Avodigy uses cookies (small text files placed on your device) and similar technologies to provide our websites and apps collect data. Cookies collect non-personal information. Cookies allow Avodigy to store your preferences and settings, improve upload process, remember you on future visits, enable you to sign-in, combat fraud, and analyze how their websites and online services are performing. Avoidigy uses other identifiers, such as the mobile device information in apps, for similar purposes.

We also use web beacons to help deliver cookies and gather usage and performance data. Our websites may include web beacons and cookies from third-party service providers.

You have a variety of tools to control cookies, web beacons and similar technologies, including browser controls to block and delete cookies and controls from some third-party analytics service providers to opt out of data collection through web beacons. Your browser and other choices may impact your experiences with our products.

 Why Do We Collect Your Data?

  • To personalize the event experience by tailoring event recommendations, notifications, and content based on user preferences.
  • To send event updates, notifications, promotional materials, and relevant information to users.
  • To diagnose and fix issues within our products.
  • To respond to queries or requests submitted by you.
  • To administer or carry out our obligations in relation to any agreement you have with us.
  • To provide you with information about the event that you are attending.
  • To enable app features such as “check-ins”, surveys/polls, push notifications, private in chat messaging, agenda sessions, exhibitors, and recommendations.
  • To pre-populate App fields such as conference agendas, attendee lists, exhibitor lists and location information.
  • To facilitate social sharing functionality.
  • For analytics and market research purposes to improve our services, develop new products, and launch services for other purposes.
  • To process complaints and handle disputes.
  • To anticipate and resolve problems with any products or services supplied to you.
  • To comply with any applicable law and assist law enforcement agencies under any applicable law, when ASA has a good faith belief that ASA cooperation with law enforcement agencies is legally mandated or meets the applicable legal standards and procedures.

How Do We Use the Personal Data We Collect

Attendee List/Profile

Your information will be displayed in the attendee list and attendee profile.  You have the option to control what information is visible to other attendees, in addition to opting out of the attendee list.

Profile Image/Headshot (presenters)

The attendee headshot will be displayed in the attendee list and profile.  You have the option to remove, update or upload your own headshot image.


After you log into the app, if you respond to surveys, polls or engage in Q&A functionalities, your information will be accessible to the ASA.  If you are not logged into the app, your response will become anonymous.


The message/chat feature will use your device and name to establish the communicate channel for the message engine. 


Avodigy uses third-party services for analytics of the ASA Events app usage. They pass your device information and name to the analytics engine to track app analytics.  ASA will use such information to better prepare/plan future events for the attendees and other stakeholders.

Data Retention and Deletion

Avodigy will keep your personal information only so long as we need it for the purposes for which it was collected, for the products and services that you are using, or to meet any legal requirements. We have retention standards, which meet these requirements. We will delete your personal information when it is no longer needed.

What Control Do You Have with Your Data?

Access to Personal Information

You have the right to access the personal information uploaded by the ASA or yourself. After you log into the app, you can go to “my profile” menu to access your personal information. This information includes information provided during your event registration, event preferences, and any other data stored in your account profile in the ASA Events app.

Updating Personal Information

You can update your personal information at any time through the app’s settings (My Profile).  This allows you to keep your information accurate and up to date.

Deleting Personal Information

You have the right to request the deletion of your personal information from the app’s database. This may include account deletion or removal of specific data points. You can send requests to  Upon receipt of your request, we will promptly delete your information, subject to any legal obligations.

Opt-Out of Notifications/Communications

You can opt-out of receiving promotional communications, such as event updates, newsletters, and marketing materials. You can opt in/out of notifications, private messages and manage your information display all through app settings.

App Analytics

When you download the app, you have the option to opt out of analytics tracking.  In this case, all your app usage/behavior will not be tracked and tallied as part of the event analytics.

Third Parties that Your Information is Shared

Other App Users

Through the attendee list profile, your information will be visible to other attendees of the app. The above information is only available to other users with your setting and consent.

Third-Party Service Providers

ASA Events app may engage third-party service providers to perform various functions on its behalf, such as hosting the app’s servers, sending notifications, or analyzing user data. These service providers may have access to user data to the extent necessary to perform their services but are typically bound by confidentiality agreements and data protection obligations.

Integration Partners

ASA Events app may integrate with other third-party platforms or services to enhance its functionality or provide additional features to users. In such cases, user data may be shared with these integration partners to enable seamless integration and interoperability between systems.

Legal and Compliance Obligations

ASA Events app may share user data in response to legal requests, court orders, or government investigations, or to comply with applicable laws, regulations, or legal processes. This could include sharing data with law enforcement agencies, regulatory authorities, or other third parties as required by law.

How Do We Protect Your Information?

Avodigy has implemented technical solutions to protect attendee data from unauthorized access.  All data services are using advanced security mechanisms and we encrypt/decrypt all transmitted data between our webservices and API calls.

If we engage any business partners, they will be contractually bound to maintain the confidentiality of all events related information and may not use the information for any unauthorized purpose. Our clients may also impose additional data rights and protection obligations depending on the law, regulations and rules that govern their data processing practices.

Contact Us

If you have any questions regarding this Privacy Policy, please contact us at